Society Minutes
Minutes of 2024 AGM – 7.00 18th October at Hurst Cricket Club
85 attended of whom 11 were non-members
Apologies were received from Robin West, Treasurer
Welcome and Intro
Ivor Fiennes, Acting Chairman, welcomed those present and outlined the format of the meeting.
He spoke of the contribution that the Society could make to the sense of community in Hurst. There was an impressively large range of groups and activities in the village and the Society’s main role was to support these in any way it could.
The intention of the society is to reflect members’ views on planning and he spoke of the depth of skills that were available within the village and the need to cooperate effectively.
He drew attention to Tony Robinson’s role on the Committee as liaison/non-voting for the Parish Council and the importance of co-operation of all those involved in village affairs.
What’s On
Rob Savage introduced himself and the rest of the What’s On group – Gaby Hoekstra, Pippa Boyd and Anja Lamond.
The group planned to host 3-4 events each year, including the Dinner Dance. It would try to avoid clashes with other events and respond to as many requests for help as it could.
The Society would support all village activities – on the NHVS website, Newsletter and emails.
The group was looking for help with the production and co-ordination of the six-monthly newsletter; the first one would be electronic, with subsequent ones printed.
The group was looking for more volunteers and welcomed everyone’s involvement.
Planning
Nick Willson introduced himself and the other two planning group members, Clare Woodward and Russell Phillips.
He said that NHVS is the membership, not just the Committee. Consultation was a priority. The Planning Group would be led by the WBC plan and provide guidance on developments accordingly. The Group would consult with the Parish Council, PHAG and other interested parties.
The group was meeting key people better to understand the technical aspects of planning.
Membership & Finance
Victor Boardman stated we’ve had an excellent response to membership sign-up with 132 households registering already. Our goals was 150 by the year end. He thanked those who have registered and asked that members promoted the new society to all their neighbours.
The cost of annual membership had been set at a very reasonable £10 per annum payable 1st Jan every year. Payments had been received from 79 members so far. He thanked those who had made an additional contribution. The Society now has £1,355 in the bank, including the £525 raised from the Hurst Show archery stand. Members with payments outstanding would be contacted by email. Expenditure to date is £90. These details will be available on the website by the end of October, as would be the AGM minutes.
Richard Boyden encouraged any local businesses to contact him about joining the Skills Register. The intention of the Society is actively to promote local businesses in the coming year on our website and in the newsletters. The Skills Register annual fee is £35.
Election of Committee
The Society’s rules state that the Committee should be reappointed at least annually. The vote to appoint was proposed by Duncan Kendall and seconded by Lou Robinson. The vote was passed
.
Vote on Aims & Rules
At launch, a vote to adopt the Society’s Aims & Rules was promised. The vote to adopt was proposed by Ken Curry and seconded by John Penney. The vote was passed.
AOB and Questions
Ivor Fiennes asked that one of the Committee be contacted if anyone was willing to act as Secretary, to help organise meetings, take minutes, make sure members’ emails were answered and odds and ends of admin. Additional support was needed from people who could help with spreadsheets, Mailchimp, WordPress and Website design.
There was no AOB from the attendees.
Conclusion
Ivor Fiennes thanked the Committee and Planning Group. He also gave particular thanks to Duncan Kendall for his excellent work in setting up the website and Russell Phillips for its continuing development.
Members were thanked for their positive support and the great atmosphere at the meeting.
The formal part of the meeting ended and those attending were encouraged to remain to talk to Committee and Planning Group Members in a ‘break-out’ session.